Job opportunities at the Joffrey

The Joffrey Ballet is committed to providing equal opportunity employment opportunities to candidates and employees without regard to race, religion, creed, age, sex, height, weight, marital status, disability unrelated to an individual's ability to perform adequately, national origin citizenship, ancestry, or any other characteristic protected by law.

 

Full-Time Positions:

  • Institutional Giving Manager
  • Payroll & Accounts Payable Coordinator

 

Part-Time Positions:

  • Academy Intern
  • Academy Part-Time Faculty Member
  • Development Intern
  • Production Intern

 

Full job descriptions for all available positions are below.

 

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Institutional Giving Manager

EDUCATION: Undergraduate degree required.

EXPERIENCE: A minimum of three (3) years of development experience necessary, with a proven track record of accomplishment and success in fundraising in a major arts or related organization. The ideal candidate will have exceptional ability to speak and write persuasively with donors and prospective donors about the needs and goals of The Joffrey Ballet. He/she will be prepared to take an active role in solicitations and confidently lead, inspire and organize Board and volunteer leadership. He/she will be a self-starter with the ability to make decisions in a dynamic, fast-paced environment, be knowledgeable about Chicago's institutioanl funding community and embrace opportunities to learn. Excellent strategic, technical, organizational and computer skills required. Must be professional, detail-oriented and have excellent communications skills. Knowledge of Blackbaud Raiser's Edge, Tessitura or other development information systems a plus.

WORK SCHEDULE: Monday through Friday, 8:30 am - 5:00 pm, additional hours as required, including regular attendance at evening and weekend performances and events.

APPLICABLE PHYSICAL CAPABILITIES: General mobility in office areas. Ability to operate data processing and other office equipment.

MAJOR ACCOUNTABILITIES: The Institutional Giving Manager reports to the Chief Development Officer and is responsible for raising funds from corporate, foundation and government sources. This position works closely with the Executive Director, volunteer Board leadership, Chief Development Officer and the other members of the development and marketing departments.

DUTIES AND RESPONSIBILITIES:

  • Prepare grant proposals, solicitations, letters of intent, invoices and reports in accordance with funder and Joffrey standards.
  • Work closely with institutional donors to develop personalized recognition and sponsorship activation plans, ensure that all recognition and benefits are delivered as promised.
  • Manage donor cultivation and stewardship activities, including: staff regular face-to-face meetings with current and prospective funders, participating in person and/or staffing senior leaders and volunteers; produce personalized and general communications to institutional funders and prospective funders (e-news, website, social media); invitations to participate, as donors and guests in Joffrey fundraising and stewardship events.
  • Identify new grant and sponsorship opportunities, research funders and match with Joffrey programs and initiatives and prepare institutional donor profiles.
  • Maintain accurate institutional donor contact information, solicitation and stewardship plans in Raiser's Edge.
  • Manage grants calendar; track all deadlines for applications, solicitations, invoices and reports.
  • Maintain library of materials to be submitted with proposals and reports (i.e. articles, budgets, Board lists, etc.).
  • Prepare personalized acknowledgement letters to institutional funders for Executive Director's signature.
  • Assist with the preparation of the annual development plan with goals and strategies for the corporate, foundation and government areas of the Joffrey's fundraising effort.
  • Other duties as assigned by the Chief Development Officer.

Additional responsibilties include:

  • Represent the Joffrey and its programs at Joffrey performances and events.
  • Assist in development and marketing department activities as needed to achieve the Joffrey's fundraising goals.

 

REPORTS TO: Chief Development Officer

SECURITY BACKGROUND CHECK: Required

 

Payroll & Accounts Payable Coordinator

 

EDUCATION: Associate's degree required, Bachelor's degree in business or related concentration preferred


MAJOR ACCOUNTABILITIES: 

The Joffrey Ballet seeks a mature individual for the role of Payroll and Accounts Payable Coordinator. This key member of the finance team is responsible for processing payroll and generating reports for all union and nonunion employees as well as contractors. In addition, s/he processes accounts payable and maintains vendor files. This staff member is responsible for coordinating all calendar year-end tax forms. S/he interacts regularly with other members of the finance department and provides superb customer service to all employees and vendors.


EXPERIENCE/SKILLS:

·       3-5 years of experience processing payroll, preferably for union and nonunion employees

·       Experience using ADP and Blackbaud’s Financial Edge preferred

·       Knowledge of federal, state and payroll tax law

·       Detail oriented and able to work independently in a fast-paced environment

·       Proficient at Microsoft Excel and Outlook

·       Clear and concise communicator, able to maintain confidentiality

·       Nonprofit experience and appreciation for the arts preferred

 

CONTACT INFORMATION:

Please send resume, cover letter and salary history to: HR [at] joffrey [dot] org

Academy Internship

 

The Academy Intern is primarily responsible for assisting with special projects and day-to-day operations related to the Joffrey Academy of Dance.

 

The Academy Intern works directly with the Academy Managing Director and the Joffrey Academy staff on all projects. This position also interfaces regularly with the Academy Artistic Directors, all full-time and part-time faculty involved in the educational programs, and occasionally interfaces with staff in other departments at the Joffrey. The Academy Intern assists at Academy performances, productions, auditions and more.

 

Essential Responsibilites:

  • Complete research projects for the Academy
  • Assist with all summer intensive final presentation performances
  • Update written materials and forms
  • Categorize and file paperwork for summer intensive students
  • Assist Academy staff with day-to-day operations, including: preparing for performances; organizing sumer name tags, attendance, and check in students; creating memos and flyers to help advertise classes, promotions, and more; helping to prepare for meetings and events by organizing materials, taking RSVPs, coordinating with the Facilities Manager to prepare the space; assisting with events throughout the summer, as needed; managing Summer Intensive lunches; help with Library project, as needed
  • Fill in at the Reception desk, as needed

 

The Academy Intern position is a part-time, unpaid opportunity. Interns receive complimentary open classes at the Joffrey Academy of Dance and the opportunity to see Academy and Company performances. School credit can be arranged for current university students.

Academy Part-Time Faculty Member

 

The Joffrey Academy of Dance, Official School of The Joffrey Ballet is continually seeking talented, experiences classical ballet teachers for part-time faculty positions. Faculty members are responsible for teaching anywhere from 1-20 hours per week in the Academy's Children's, Youth, Adult and/or Pre-Professional Divisions. Part-Time Faculty members work closely with the Academy Artistic Directors to maintain the Joffrey Academy’s syllabus and uphold the artistic excellence for the Joffrey Academy. Part-Time Faculty members are expected to adhere to the policies and procedures of the Joffrey Academy of Dance.

EXPERIENCE and QUALIFICATIONS: 

  • 2-5 years, minimum, teaching experience in classical ballet
  • Must have a strong technical background in classical ballet 
  • Work exceptionally well with young students
  • Have a desire to learn the Joffrey Academy’s syllabus
  • Enjoy working in a collaborative environment as a team player
  • Be able to take constructive feedback to achieve high artistic standards


WORK SCHEDULE: Schedule will be mutually agreed upon by the Joffrey Academy and the Faculty Member. Hours primarily after 4pm on weekdays and 9am-3pm on weekends. Teaching schedule may vary each semester.

RESPONSIBILITIES:

  • Prepare and teach ballet, pointe, and classical repertoire classes at the Joffrey Academy of Dance, as scheduled by the Academy Staff
  • Maintain a strong knowledge and understanding of the Joffrey Academy syllabus
  • Serve on the substitute list for ballet classes, as availability permits
  • Complete student evaluation forms for students in the Fall and Spring semesters
  • Maintain a positive and structured classroom environment
  • Teach private lessons, as needed and as availability permits
  • Communicate regularly with Academy Artistic Staff and Faculty, Academy Administration, and other Joffrey Ballet staff members
  • Meet with Artistic Staff and students/families, as needed
  • Attend faculty meetings throughout the year, as availability permits
  • Complete paperwork and input payroll hours, as needed


Applications should be submitted for consideration to HR [at] joffrey [dot] org.
Applications should include a resume, cover letter, and two letters of recommendations.

Development Internship

Applications for 2015 Summer Internship has been closed. Now accepting applications for Fall 2015 Development interns.

 

An internship with the Joffrey offers valuable experience working in the vibrant and exciting environment of one of the top ballet companies in the country.  Development Interns will gain an excellent overview of nonprofit fundraising and donor communications, hands-on experience with volunteer board members and special events, practical experience with the Joffrey’s donor database management software, and much more. In this role, you will be providing administrative assistance to the Development Department's stewardship and fundraising initiatives.

Specific Responsibilities

  • Assist the development staff in entering data into The Joffrey Ballet's donor database.
  • Conduct preliminary research on potential donors, strategic partners, markets and industries.
  • Prepare reports and presentations for internal and external use.
  • Draft correspondence, reports, proposals, and donor appeals.
  • Assist with donor events, including preparation and day-of logistics.
  • Maintain donor files and other development materials.
  • Attend department and staff meetings.
  • Assist with mailings, filing, and special projects as needed.
  • Continually update and correct database records.
  • Prepare communication materials for distrubution (i.e. copying, filing, mailing, emailing)
  • Help handle administrative details associated with committee meetings (i.e. prepare and distribute notices, agendas, minutes, etc.)
  • Other duties as assigned by the Development Department.

Qualifications

  • Strong writing and research abilities.
  • Desire to learn more about fundraising and philanthropy.
  • Knowledge of Microsoft Office applications.
  • Experience with databases is a plus.
  • Good interpersonal skills.
  • Ability to juggle multiple tasks.
  • High level of organizational skills and attention to detail.
  • Solid oral and written communication skills.
  • Commitment to following through on tasks as assigned.

Time commitment

  • Minimum of 15 hours per week.
  • Minimum 3 month commitment, with option to extend intern experience.

Applicants

Please submit the following:

  • Resume
  • Cover Letter
  • Sample Donor Acknowledgement Letter (150 max.)

Applicants should submit a resume and cover letter stating their areas of interest and the dates/hours the applicant is available to work to Human Resource Administrator at hr [at] joffrey [dot] org. College credit available.

Please indicate on application your internship availability.

 

Production Internship

 

Production Internship

The Joffrey Ballet is seeking an intern for the Production Department. An internship with the Joffrey offers valuable work experience in a vibrant and exciting environment at one of the top ballet companies in the country. College credit is available. Other opportunities within the organization may become available depending on the intern’s availability and interest.


Responsibilities

The Production Intern will assist the Director of Production in the normal day to day activities of the department including but not limited to:

  • Development of schedules for each of the performance venues
  • Planning and budgeting of technical requirements related to performance programming
  • Execution of agreements for designer contracts
  • Management and supervision of design process including identifying and hiring of designers

 

Qualifications

  • Late career student or recent college graduate
  • Interest in production management, stage management or general management
  • Knowledge of Microsoft Office applications and other typical office software

 

Time Commitment

  • 15-20 hours per week
  • Minimum four month commitment corresponding to the typical academic calendar (Sep-Dec; Jan-Mar; Apr-Jun, Jun-Aug)
  • Specific dates may be adapted to meet the needs of the Joffrey and the qualified candidate

 

Applicable Physical Capabilities

  • General mobility in office areas
  • Ability to lift 20 lbs
  • Ability to operate data processing and other office equipment

 

For consideration submit cover letter and resume to HR [at] joffrey [dot] org.

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The Joffrey Ballet is committed to providing equal opportunity employment opportunities to candidates and employees without regard to race, religion, creed, age, sex, height, weight, marital status, disability unrelated to an individual's ability to perform adequately, national origin citizenship, ancestry, or any other characteristic protected by law.

 

Full-Time Positions:

  • Institutional Giving Manager
  • Payroll & Accounts Payable Coordinator

 

Part-Time Positions:

  • Academy Intern
  • Academy Part-Time Faculty Member
  • Development Intern
  • Production Intern

 

Full job descriptions for all available positions are below.